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Unfolding the Asset Map

By Nathan Cram posted on 16 May 2009

Asset details in the Asset Map

Please note: System administrator or higher access is required to make this change.

By default only the Asset Short Name is displayed in the Asset Map. You can customise the asset map display to include additional information about the asset, which is particularly useful for users running version 3.20.0+ with the ability to insert asset id’s directly when linking (no need to right click ‘use me’).

Asset Map before and after customisation

The following steps will guide you through changing the display to make both Asset short Name and Asset ID appear;

Step 1 - Go to the System Configuration Screen (top right hand side in the administration interface, next to search bar)

Step 2 - Acquire locks and scroll down to the ‘Asset Map Settings’ > 'Asset Display Name'

Asset Map Settings screen
 

Step 3 - The field allows you to combine keyword replacements and text and will print for each asset in the Asset Map. Enter the following to display the Asset Short Name and Asset ID;
 

  Unfolding the Asset Map [35682]
Please note: This change will apply to every instance of the asset map, including popup screens used in the WYSIWYG (inserting images, links and tagging).

Copy asset details directly from Asset Map

It’s possible to copy asset details directly from the asset map to the clipboard. This can be handy for high level reports and save time taking screen shots of the Asset Map.

Step 1 - To select an Asset or multiple Assets hold down the ‘Shift’ key or individually select multiple assets by holding the ‘Ctrl’ key and selecting assets.
 
  Step 2 - Once the assets are highlighted hold down ‘Ctrl’ and ‘C’ to copy and then you can paste this into another application by holding down ‘Ctrl and ‘P’ to paste.

Please note: To get the most from this technique it’s recommended you customise the asset map display to include the Asset Short Name and Asset ID, as mentioned above in ‘Additional Asset details in the Asset Map’

Change the width of the Asset Map

Horizontally scrolling to view asset details can be very frustrating. The width of the Asset Map can be modified two ways;

For all users (globally);

 

Step 1 - Go to the System Configuration  and select ‘Global Preferences’ from the drop down.
 
Step 2 - Go to the ‘Asset Map Width’ section and enter your preferred width in pixels (by default the Asset Map width is 275 pixels) and click ‘Commit’.

  Asset Map before and after customisation

OR restricted by User Groups;

Step 1 - Right click any User Group and go to the ‘Preferences Screen’

Asset Map User group width prefrences

Step 2 - Acquire locks and scroll to ‘User Preferences’ > ‘Asset Map Width’ section, check the box ‘Customise this preference’ then click Commit.
 
Step 3 - Enter your preferred width in pixels (by default the Asset Map width is 275 pixels) and click ‘Commit’. The next time a user from this user group logs into the administration interface the changes will appear.  
Please note: After making these changes you will need to refresh your browser for the changes to appear.

Asset Map User group width fielder
 

Hide the Asset Map

If screen real estate is limited and you require more space when editing you can hide the Asset Map in the Administration Interface (this will only effect your session). Click the white arrow in the middle on the right of the Asset Map to either hide or show this frame.

Asset Map hide / show button

You can also open the Asset Map in a new window by double clicking the tabs ‘Tree 1’ and/or ‘Tree 2’ then hide the Asset Map in the Administration Interface.

Deleting Assets

Assets can be deleted be either moving the asset to the trash by clicking and dragging the black bar forming a box around trash and clicking ‘Move here’; or by selecting the asset and pressing the delete key on the keyboard.

Multiple assets can be deleted in the Asset Map by holding down the ‘SHIFT’ key or the ‘CTRL’ key on the keyboard and selecting the assets you wish to remove. You can also drag multiple assets to the trash by selecting either using ‘CTRL’ or ‘SHIFT’ keys then clicking an assets icon and dragging the black bar around the trash.


Comments


  1. Avatar
    07 Jun 2013 12:56pm Priest
    Way to go on this essay, hepeld a ton.
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